QuietRecapMeeting guide
Bot-free meeting recording: privacy questions to ask before capture
Understand the difference between local capture and cloud processing. Check participant notice, recording access, retention, integrations, and analytics.
Last updated 11 October 2026
By QuietRecap. This guide is published by the product it describes.
Local capture and local processing are different
A desktop app can capture audio on your computer and still upload it to a cloud service for transcription. Keeping a bot out of the call does not make a recording offline-only or remove the need for participant notice and required permission.
Before using any meeting assistant, check where audio and transcripts go, who can access them, how long they remain, and which actions share them. Choose manual notes when recording is not appropriate or participants do not agree.
How QuietRecap processes a recording
This is a first-party explanation by QuietRecap. The desktop app captures supported meeting audio after you enable capture and grant device permissions. Uploaded audio is processed through a Modal WhisperX service; a configured model provider generates summaries and action items. The web workspace is used to review the record.
QuietRecap is not an offline-only recorder. Accounts, meeting records, and provider processing are part of the service. Read the privacy policy for the full description of information collected and providers used; this guide is a practical reading aid rather than a replacement for that policy.
Agree on access and sharing before recording
Explain what will be recorded, why, who will receive the output, and the alternatives if a participant objects. Device permission is not participant consent. Requirements vary by location, workplace policy, and agreement; obtain appropriate advice if your situation is uncertain.
Check the workspace visibility of the resulting meeting. Review email recipients and integration destinations before sharing. Sending a recap to a provider creates another copy subject to that provider’s controls; deleting the original does not necessarily remove the exported copy.
- Participants understand the recording plan.
- Required notices, permissions, and workplace approvals are in place.
- Workspace visibility matches the intended audience.
- Email and integration destinations have been checked.
- There is an agreed alternative if recording is unsuitable.
Understand retention and deletion
QuietRecap’s policy schedules raw meeting audio for deletion within 24 hours after processing and speaker-identification snippets within 48 hours. “Scheduled” describes the retention policy; it is not a claim that every provider replica disappears at an exact instant.
Meeting records, transcripts, summaries, and action items remain until deleted or another policy requirement applies. Backups and provider replicas can persist until routine expiration. Delete individual meetings or your account through the service controls, and manage exported copies with the receiving provider.
Optional analytics is separate from meeting processing
The website asks for analytics permission separately from essential sign-in and meeting processing. Public acquisition analytics should exclude meeting content, account identifiers, full URLs, and private routes. The desktop application has a separate analytics choice.
Declining analytics does not stop the service from processing a recording you choose to upload. Before installation, check supported platforms, pricing, and the complete privacy policy. Use a low-sensitivity trial to verify the workflow and your team’s expectations.
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Try the workflow on a supported meeting
QuietRecap requires an account and desktop installation. Start with a three-meeting allowance, with no credit card required. Check platform support, how processing works, privacy, and current pricing before recording.